ITSM Automation

ITSM automation is a pivotal element in driving digital transformation and development initiatives. As organizations increasingly aim to automate most of their processes, effective Automated IT Service Management significantly contributes to improved productivity, superior customer experience, and heightened employee satisfaction, all while lowering costs.

In this article, we delve into how automation is revolutionizing IT Service Management

An Introduction to ITSM Automation

Through Automated IT Service Management, companies can significantly boost operational efficiency and overall productivity by streamlining processes and removing mundane manual tasks. This not only cuts expenses but also enhances efficiency and accelerates operations, allowing the workforce to devote more attention to essential business activities. By replacing manual labor with technology, ITSM automation can automate up to 45% of total paid tasks, representing about $2 trillion in annual wages, McKinsey said.

Employees expect enterprise IT to deliver consumer-like service experiences from ITSM (IT Service Management) tools. They demand instant delivery of highly personalized Enterprise Services on the device and channel of their preference without ever talking to someone.

Consumerization applies to any web service that users need to stay productive, being technical support with laptops or phones, with applications installed on them or accessible from public clouds, with printers, fax machines, or any other network equipment, and more.

All of these Enterprise Services are provided by IT organizations, which today are called not only to design, deliver, and support them via traditional ITSM processes but constantly optimize them to unleash employee productivity, reduce operational cost, and increase user satisfaction.

In recent years, the value offered by IT Service Management solutions has shown varying levels of acceptance from employees despite the many attempts and over-investments in optimizing the value chain and alignment of business outcomes with IT operations. Even though more and more services offered to business units and end-users are through service catalogs, ITSM has repeatedly struggled to deliver on the mission. IT Service Desks today are inundated by queries, complaints, and calls for assistance.

Leveraging AI in IT Service Management Automation

ITSM Automation and Benefits

When it comes to IT Service Management, AI and automation are the primary catalysts for radical digital transformation. But how?

Advances in Natural Language Processing (NLP) and Understanding (NLU) are a key part of intelligent AI Virtual Assistants. These assistants are capable of proactively engaging with users in long and interactive conversations using natural human language. They can precisely understand and extract user intents from complex conversations and successfully self-resolve user inquiries in seconds. The end-to-end experience is fluid, smooth, and immersive.

These seamless, personalized interactions are appealing because users can speak naturally when conversing with AI Virtual Assistants. Fears of being misunderstood or constrained by fixed vocabulary are extinguished as users recognize how easily AI Virtual Assistants can identify their intent. These positive user experiences drive up user satisfaction levels, leaving them eager and excited for future interactions.

AI Virtual Assistants are available 24×7 and are easily accessible to users on the device and channel of their choice (voice, text, chat, email, and more). With AI assistance at their fingertips, users can be empowered, knowing that someone will always be there to help, no matter the time or place.

AI Virtual Assistants also continuously learn from live interactions and previous conversations between users and service agents. By recognizing patterns and accumulating information from the knowledge bases from past and current requests, the prediction accuracy of an AI Virtual Assistant improves, making future resolutions faster and more efficient. AI Virtual Assistants can then take user activity and turn their attention to ticketing systems to master new ways service agents have successfully closed service desk tickets.

With the embodiment of AI, IT organizations can finally deliver an employee-focused, timely, and effective service management automation (SMA) experience while unleashing productivity. Both service agents and employees feel connected, engaged, and confident in their service experiences. What’s more, AI and automation tools enable organizations to reduce operational costs while improving operational efficiency.

ITSM Automation Key Benefits

Nowadays, the above AI and automation capabilities required to modernize IT Service Management are packaged and offered in a new industry term coined as AI Service Management. AI Service Management solutions are provided as SaaS and are turnkey-ready.

AI Service Management solutions logically overlay on top of IT Service Management Solutions to immediately drive the long-waited ITSM transformation delivering the below business and operational benefits:

  • Improved Customer Satisfaction. By freeing service agent personnel from daily and time-consuming repetitive tasks, AI Service Management makes agents more available for an attentive employee experience. AI Service Management reduces the likelihood of errors, increasing the accessibility to ITSM tools while removing frustrating wait times. 
  • Increased Employee Productivity. Compared to Service Agents, AI Service Management agents measure to be five times faster, which unleashes employee efficiency and satisfaction and boosts productivity even further. 
  • Greater Accuracy and Compliance. Service Agents can make mistakes. When you automate repetitive tasks and processes, you can ensure 100% accuracy, consistency, and compliance with IT operational policies.
  • More Time for High-Value Tasks. By offloading the mundane and repetitive tasks to AI Service Management, organizations can free up Service Desk agents and focus their skills and experience to handle the responsibilities that add the most value to the business.
  • High Return on Investment (ROI). All kinds of improvements can yield positive ROI, including technological advancements, streamlining IT operations, and upgrading the human workforce. Because AI Service Management is turn-key ready, the ROI shows up with lightning speed.

AI Service Management solutions hold a prominent position in today’s hyper-digital age. As AI continues to disrupt industries around the world, it is crucial for businesses to be on the disruptor side of the spectrum to provide superior experiences to their employees.

Digital disruption will not stop or wait for anyone; businesses themselves have to be willful and proactive if they want to stay ahead of the game. With AI Service Management solutions, businesses can ensure that they are in the best positions to deliver top-notch experiences to their employees.

ITSM Automation Alleviates the Pain

Alongside AI comes automation, whose primary goal is the replacement (unattended automation) or augmentation (attended automation) of existing manual IT business processes. These processes are costly, inefficient, and prone to error. Through a process called Robotic Process Automation (RPA), you can easily streamline how ITSM is delivered.

This is done by triggering and executing end-to-end workflows touching one or more back-end systems within one or many domains without any human supervision. With conversational RPA, the entire ticketing management lifecycle is fully automated, from creating a service desk ticket to the routing, optimal service agent assignment, and final fulfillment.

How to Start Automating IT Service Management

Aisera offers the most feature-comprehensive and technology-advanced AI Service Management solution in the market. Aisera’s AI Service Management platform blends Conversational AI platform, Conversational RPA, and omnichannel experiences into one cloud-native SaaS solution. Our turn-key software is ready to immediately transform your ITSM platform and deliver ROI. Book a free custom AI demo today!

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